Online File Sharing and Document Management Software

Digitalization is the prevalent trend, these days, even if your business is a small one or a big one, so that here comes the need to know and differentiate between two important methods or definitions that ease the workflow process. These two methods are online file sharing and document management software.

1- Online File Sharing

Online File Sharing is a term that is used to refer to the online storage and sharing solutions. This service eases the way of communication among the co-workers or between the hosting business owners and their clients. Through this technology, you can share files, documents, videos, etc. without any need to download any extra software. This method suits the small businesses more.

Importance of Online File Sharing

• It gives a flexible and convenient access to professional files from various locations and devices
• It makes a wide collaboration and expansion between the co-workers

Types of Online File Sharing Programs

• Dropbox
• Google Drive
• Sky Drive

Benefits of Online File Sharing

• Quick capturing and sharing anything
• Secure authority
• Integrated client management
• E-mail notification
• User friendly
• Track numerous files
• Reliability and more freedom in the size of files you send

2- Document Management Software

Document management is a term that is used to refer to the process of storing, sharing data and handling it efficiently and appropriately. It is important for large organizations and businesses as it organizes and secures the data, besides the ability to find documents easily.

Importance and Benefits of Document Management Software:

• Save money
• Reduce printing and photocopying
• Reduce time spent in searching for information
• Speed up document routing
• Improve productivity
• Better decision making

Conclusion

If you own a small business or a big one, so you are in a dire need to organize your work in a way that affects the productivity and the sufficiency of your work. That’s why, you have to know and deal with the new technologies like: online file sharing and document management software.